Automation for Healthcare Practices
Stop spending clinical hours on administrative work.
The admin overhead is real.
New patient intake is a PDF, an email, and a phone call, then someone manually enters it into your EHR
Appointment reminders go out manually or not at all. No-shows cost you real money.
Insurance follow-ups sit in someone's inbox for days before anyone touches them
Session notes take 20-30 minutes each to write. Time you don't have after a full patient day.
New patient welcome emails, intake forms, and confirmations all go out by hand
The same multi-step intake process happens identically every single time, done manually
None of this is patient care. But all of it takes time.
What we automate for practices
New Patient Intake
Form submission → EHR entry → welcome email → appointment confirmation
A patient fills out your intake form. Everything else happens automatically: data in your system, welcome email sent, appointment confirmed. No manual data entry.
Appointment Reminders
Booking created → reminder at 48h → reminder at 2h
Scheduled texts or emails at 48 hours and 2 hours before each appointment. No manual sends. Fewer no-shows. No one has to remember.
Insurance & Billing Follow-Up
Claim status → no change in X days → follow-up triggered
When a claim hasn't moved in a defined window, an automated follow-up is sent or a staff alert is triggered. Nothing falls through the cracks.
Post-Visit Tasks
Appointment marked complete → follow-up tasks triggered
After an appointment closes: send patient instructions, request a review, schedule follow-up, or trigger billing. No one has to manually kick it off.
Therapize
AI Clinical Notes. Local-First, HIPAA-Friendly.
Record the session. Transcription happens automatically. Structured notes in DAP, SOAP, or BIRP format, ready in minutes. No cloud storage of patient data. Runs locally on your Mac.
- DAP, SOAP, and BIRP note formats
- 100% local. No cloud, no HIPAA exposure.
- Documentation from 20 minutes to 5
How we work together
Free Triage Call
Tell us which admin task costs you the most time. 15 minutes to confirm fit and outline what automation would look like.
Scope & Agreement
We agree in writing on what we'll build and what it costs. Fixed fee, no hourly billing.
7-Day Build
We implement the automation in your actual tools, test it, and prepare your handoff materials.
Handoff & Support
Working automation, written process guide, recorded walkthrough, and 2 weeks of follow-up support.
Talk to us about your practice
15-minute call. Tell us what's taking the most time. We'll tell you what's automatable and what a sprint would look like.